Summary of Goals & Plans
for RC Bali Ubud 2007-2008

MEMBERSHIP

Club Goal:

40 members by 30 June 2008 (from 36 end June 2007)

Presidential Citation Goals

• a net increase of one member by 31 March 2008 (required)
• Give formal recognition to any club member who recruits more than one new member by 31 March 2008
• Report new members monthly to RI by using Member Access on the RI Web site (www.rotary.org)

Plans:

Get more members who:

• Are fluent in English
• Care about Bali
• Are helpful
• Are reliable and responsible
• Participate in RC Ubud actively

Action steps:

• Update our classification survey by 31 Jan 08
• Identify sources of potential members within the community by 31 Jan 08
• Update information brochures (working with Public Relations Committee).
• Remind and encourage current members to invite people as “guests”, not as “new members”; Remind current members that there are requirements, expectations, and responsibilities to membership – it is not automatic that a guest will be inducted as a member.
• Formalize new member orientation – providing pre-application information and post-acceptance welcome packages.
• Form a “Friends of Rotary” group for non-members who wish to participate, perhaps in specific activities or in fund-raising.

SERVICE

Club Goals:

Service Projects for our local community:

• waste treatment / recycling
• elementary school literacy
• wheel chairs
• clean drinking water

Presidential Citation Goals

Club Service

• Ensure that every Rotarian in our club is personally invited to participate in club activities, whether it be serving on a project committee or taking responsibility for some aspect of club service.
• Invite a speaker from a local nongovernmental organization, or present a club program on the United Nations Millennium Development Goals (www.un.org/millenniumgoals).

Vocational Service

• Present all new club members with a copy of The Four- Way Test or the Declaration of Rotarians in Businesses and Professions (200-EN).
• Have at least one member provide an internship at his or her place of business to a high school or college student.

Community Service

• Conduct a water project in our community.
• Sponsor or participate in a community literacy project.

International Service

• Support or register a project on the World Community Service Projects Exchange.
• Seek a Rotary Foundation Matching Grant or Health, Hunger and Humanity (3-H) Grant for a water, health, or literacy project.

Plans:

Continue focus on the following projects:

• waste treatment / recycling
• elementary school literacy
• wheel chairs
• clean drinking water

Action steps:

• Conduct or obtain a needs assessment of the community re: clean drinking water
• Set policy and ground rules for future Clean Drinking Water project(s)
• Add appropriate projects to the World Community Service (WCS) database

THE ROTARY FOUNDATION

Club Goals:

• Annual Programs Fund contribution goal is $6000 for 2007-8.
• Permanent Fund contribution goal is $5000 for 2007-8.

Plans:

Something (to be determined) around Valentine’s Day – February 14, 2008.

Action steps:

• Continue offering the option of progressive monthly payments system for Sustaining Member contributions
• Select a Sub-Committee Chairperson for local Fun / Fund Raising

LEADERSHIP DEVELOPMENT

Club Goal:

Attend English language assemblies in Bali

Presidential Citation Goals

Youth

• Sponsor a participant in a Rotary Youth Leadership Awards (RYLA) event.

Plans:

• Have the president-elect attend PETS and the district assembly
• Encourage interested past presidents to attend the district leadership seminar
• Encourage new members to assume positions of leadership through participation in club committees
• Ask club members to visit other clubs to exchange ideas and share what they learn with the club

Action steps:

• Attend English-language assemblies in Bali

PUBLIC RELATIONS

Club Goals:

• Produce and distribute 6 press releases
• Identify and invite 2 media representatives to club meetings / events

Plans:

• Publicize project activities via Rotary website using Rotary info formats.
• Add names of interested parties to the Bulletin distribution list.
• Encourage Ubud club members to talk with visitors at club meetings about club projects.
• Update ‘guests’ brochure to include info about the club and current/planned club projects.

Action steps:

• Write at least 3 pieces about club activities and distribute to media for possible publication.
  Identify and invite media representatives

CLUB ADMINISTRATION

Club Goals:

• Hold a club assembly on Leadership in October 2007
• Prepare club budget for 2008-9 by March 2008

Plans:

• Maintain website as repository of Club knowledge base
• Organize offsite backup of Financial data
• Organise distribution and archive of Board minutes
• Investigate e-Rotary club attendance for absent members
• Prepare for next year handover by mid-June; prepare checklist
• A club bulletin will be produced to provide information to club members.
• Plan the following events:
• o Christmas Dinner
• o Joint Club meeting
• o Handover Dinner approx June 30, 2008

Action steps:

• Schedule club assembly for October 2007 on Club Planning & Leadership.
• Hold Club elections on 11-Dec-2007.
• Prepare Club budget and adjust annual membership fees to match
• Complete position descriptions for committees / subcommittees and fill all necessary positions; verify a backup for each position